Pre-Arrival Information, Checklist, and Forms

We are so excited that you have chosen to host your event at Annunciation Heights.  Before you arrive, there are a number of things that are required in order to stay with us.  Additionally, we have some helpful information below to make your stay with us a success!  Please read carefully the information below, but do not hesitate to reach out directly to us with any questions.

REQUIRED Materials

Please see the items below that MUST be submitted in order to host your event at Annunciation Heights.

Please Forward Us Your Event Schedule

Please send in your draft schedule of the event so that we can prepare your staff host for the weekend and avoid conflicts with other groups on camp!

Special Diet Policy and Request

Our kitchen staff are prepared to accommodate special diet needs, but in order to do so, we need to be informed!  Please send the link below to your participants, and have each individual with particular diet restrictions fill out and submit the form below! No matter the case, get ready for some delicious food!

Resource Request List

In order to serve you best, we require a completed and submitted form delineating intended use of camp resources.  Please download and complete the form, and submit it at least TWO WEEKS prior to arrival.

Signed Waiver Forms

In accord with camp policy, EVERY person (youth and adult) who visits the property must bring a signed waiver form.  Forms for each participant in your event MUST be submitted to the office upon your arrival on property.  Please keep a duplicate of each waiver for your own files.
Waiver – En Español

Contract Balance

Please pay the balance of your contract prior to or at the time of your arrival.  Late payment hinders smooth operation on our end!  Late or absent payment may result in interruption to facility use.

Important Pre-Arrival Checklist

  • Use Google Maps ONLY for GPS and type in “Annunciation Heights”. The Camp is located on CO State Hwy 7 near mile marker 9.  Our address is 7400 State Highway 7, Estes Park, CO 80517.                                                        
  • Bring bedding for bunkbeds, bed pillows, towels, washcloths, and toiletries. 
  • Have each participant bring a water bottle. 
  • Bring a few flashlights and/or headlamps. 
  • Wear appropriate clothing for weather conditions in the mountains. 
  • Encourage “Ice Awareness” in the wintertime. 
  • Please limit the amount of snacking in the lodges; keep food in the lodge meeting room in tight-lidded containers. 
  • Do not leave food or sweet-smelling items in vehicles. 
  • To accommodate our Camp water system, please try to stagger shower schedules. 
  • Mealtimes in the Dining Hall are as follows:  Breakfast, 8:30 – 9:30 a.m.; Lunch,12:30 – 1:30 p.m.; Dinner, 5:30 – 6:30 p.m. 
  • Be mindful that the Dining Hall is not to be used as a meeting space, and that non-scheduled people cannot just show up at mealtimes. 

Group Medical Supplies

During your stay at camp, group leaders/group medical staff are primarily responsible for attending to the minor medical needs/injuries of participants.  AH staff are ready in the even of an emergency to assist, but basic medical care is your responsibility.  Please see the list of suggested medical supplies to bring during your time at camp.

Facilities Information

Need to get a clearer picture of camp layout, facilities, and individual lodge configuration?  Look no further than the links below!

Property Map

Take a Virtual Tour!

Lodge Layouts

WINTER LODGE / Floor Plan & Features

Features

  • Sleeps 50
  • All bunk beds
  • Separate bathrooms for men and women
  • Large lounge / Meeting area for 60 people
  • Small kitchenette
AUTUMN LODGE / Floor Plan & Features

Features

  • Sleeps 48
  • 1 room sleeps 16; 4 rooms sleep 8 each
  • Separate bathrooms for men and women
  • Lounge / Meeting area for 25 people
  • Small kitchenette
CEDAR LODGE / Floor Plan & Features

Features

  • Sleep 46
  • All bunk beds
  • Separate bathrooms for men and women
  • Lounge / Meeting area for 30 people
  • Small fridge, microwave, coffee maker
ASPEN LODGE / Floor Plan & Features

Features

  • Sleeps 44
  • All bunk beds
  • Separate bathrooms for men and women
  • Can be made into 2 wings with a door separating each wing
  • Close proximity to large bath house

Still have questions?!  We’re here to help!

Our guest services staff are here to help.  Please feel free to reach out to our guest services manager, Brenda Brown, directly at:
Phone: (970) 586-5689
Email: [email protected]